Vaccine Administration
These resources provide operational, clinical, and product-specific guidance from CDPH, CDC, vaccine manufacturers, and more. Find job aids below to help set up the proper protocols in your clinic.
Jump to Topic:
- Policies and Resources
- General Guidance
- Vaccination Program Technical Considerations
- Training for Vaccinators
- Clinical Considerations & Recommendations
- Vaccine Information: Pfizer-BioNTech | Moderna Vaccine | Janssen Vaccine
- Vaccine Safety Monitoring (VAERS and v-safe)
- Long-Term Care Facility Resources
- Vaccination During a Pandemic and Planning Vaccine Clinics
- Billing and Reimbursement
Policies and Resources
- Vaccine Administration at a Glance (California COVID-19 Vaccination Program)
- Patient Visit Checklist
- Licencees Authorized to Administer Vaccines in California
- COVID-19 Vaccine Policies & Guidance (CMS)
- COVIDvax Provider Toolkit (CMS)
- Requesting COVID-19 Vaccination Staff
- CMA COVID-19 Vaccine Reimbursement Guide
COVID-19 Vaccine General Guidance
- FAQs for Healthcare Professionals
- Clinical Resources (CDC)
- COVID-19 What’s New Page (CDC)
- COVID-19 Vaccination: Healthcare Workers (CDC)
- Planning and Partnerships (CDC)
- California COVID-19 State Website
- COVID-19 Vaccine Planning (CDPH)
- Revision of Allocation Guidelines for COVID-19 Vaccine (CDPH)
Vaccination Program Technical Considerations
- Training Modules for Healthcare Providers (CDC)
- Vaccine Administation Tools (CDC Resource Library)
- Pre-vaccination Screening Checklist | Spanish (CDC) | 14 Languages (My Turn)
- Minor Consent Guidance for Pfizer Vaccine (CDC)
- VaxText Second Dose Reminder (CDC)
- Report Ancillary Kit Issues to FDA | Consumer Reporting
Training for Vaccinators
These resources may be used to quickly train vaccinators. Supervisors should provide additional hands-on training and supervision until proficiency is demonstrated.
COVID-19 Vaccination Program Training and Resources (CDPH) includes:
- Required Trainings for Participation in the CA COVID-19 Vaccination Program
- Technical Training for New Vaccinators (IM injections, sites, routes, needles, coadministration, proficiency)
- More resources for in-depth administration training
Clinical Considerations and Recommendations
CDPH Resources
- Tips to Ease Anxiety During Vaccination (CDPH)
- Tips for Pharmacists and Parents to Ease Anxiety During Vaccination (CDPH)
- Vaccine Administration Checklist
- Responding to Administration Errors
- Preventing Administration Errors
- Comparison Guide of COVID-19 Vaccine Products (includes administration & handling details)
- COVID-19 Vaccine Timing by Age (Eligibility Chart) | Spanish
- Coadministration with Other Vaccines | Tips
- Monitoring for Anaphylaxis: Practical Tips for Providers
- Vaccinating Dialysis Patients Fact Sheet
- Expanding Vaccination Capacity (Provider Readiness Checklist)
Partner Resources
- Interim Clinical Considerations for Use of COVID-19 Vaccines Currently Authorized in the United States (CDC)
- COVID-19 ACIP Vaccine Recommendations (ACIP)
- How CDC Is Making COVID-19 Vaccine Recommendations (CDC)
- Preparing for Anaphylaxis at COVID-19 Vaccination Sites (CDC)
- COCA Calls (slide sets/webinars for clinicians regarding specific COVID-19 vaccine products and vaccine safety) (CDC)
- Lab Tests After Severe Allergic Reaction (CDC)
- Post Vaccine Considerations for Healthcare Personnel (CDC)
- Medical Management of Vaccine Reactions in Adults in a Community Setting
- Vaccinating Pregnant and Lactating Patients Against COVID-19: CDC | ACOG
- Coronavirus, Pregnancy and Breastfeeding (ACOG)
- Maternal Immunization Task Force and Partners Urge That COVID-19 Vaccine be Available to Pregnant Individuals
- Community Vaccine Advisory Committee slide sets
Pfizer-BioNTech COVID-19 Vaccine Information
- CDC Resources
- ACIP Recommendation (CDC)
- EUA information (FDA)
- EUA Vaccine Fact Sheets for Providers Administering Vaccine (FDA)
- EUA Vaccine Fact Sheet for Recipients and Caregivers (FDA)
- EUA Vaccine Fact Sheet with Acceptance/Declination Form | Spanish (optional resource for employers)
- Standing Orders for Administering Vaccine: Pfizer 5-11 Years | 12+ Years (gray cap) | 12+ Years (purple cap)
- Vaccine Preparation and Administration Summary: Pfizer 5-11 Years | 12+ Years (gray cap) | 12+ Years (purple cap)
- Vaccine Preparation & Mixing Infographic: Pfizer 5 Years & Older
- Vaccine Dosage Chart: Pfizer 5 Years & Older
- Low Dead-Volume (LDV) Syringes & Needles
- Local Reactions, Systemic Reactions, Adverse Events, Serious Adverse Events (CDC)
- Pfizer-BioNTech COVID-19 Vaccine website (Pfizer-BioNTech)
- Recommendation Regarding Use of Pfizer-BioNTech COVID-19 Vaccine (Western States Scientific Safety Review Workgroup)
Moderna COVID-19 Vaccine Information
- CDC Resources (CDC)
- ACIP Recommendation (CDC)
- EUA Information (FDA)
- EUA Fact Sheets for Providers Administering Vaccine (FDA)
- EUA Fact Sheets for Recipients and Caregivers (FDA)
- EUA Vaccine Fact Sheet with Acceptance/Declination Form | Spanish (optional resource for employers)
- Standing Orders Template (CDC)
- Vaccine Preparation & Administration Summary (CDC)
- Local Reactions, Systemic Reactions, Adverse Events, Serious Adverse Events (CDC)
- Moderna COVID-19 Vaccine website (Moderna)
- Recommendation Regarding Use of Moderna COVID-19 Vaccine (Western States Scientific Safety Review Workgroup)
Janssen COVID-19 Vaccine Information
- CDC Resources
- ACIP Recommendation (CDC)
- EUA Information
- EUA Fact Sheet for Providers Administering Vaccine (FDA)
- EUA Fact Sheet for Recepients and Caregivers (FDA)
- Standing Orders Template (CDC)
- Vaccine Preparation & Administration Summary
- Janssen COVID-19 Vaccine website (Janssen)
COVID-19 Vaccine Safety Monitoring (VAERS and v-safe)
- Vaccine Safety Monitoring (CDC)
- Vaccine Safety Information for Healthcare Providers (CDC)
- Ensuring the Safety of COVID-19 Vaccines in the United States (CDC)
- Vaccine Adverse Event Reporting System (VAERS)
- 12 Things States Need to Know about VAERS
- VAERS and VERP fact sheet (reporting adverse events and administration errors)
V-safe (after vaccination health tracking app)
- Information Sheet | (other languages) (CDC)
- Poster (CDC)
- Registration (CDC)
Long-Term Care Facility Resources
Vaccination During a Pandemic and Planning Vaccine Clinics
- Volunteer Services Supporting Vaccination Needs (CDPH)
- Contracted Staff and Turnkey Resources for Vaccination Needs (CDPH)
- Interim Guidance For Routine and Influenza Immunization Services During the Pandemic | PDF (CDC)
- Planning Curbside/Drive-Through Vaccination Clinics (CDC)
- Accessibility at Drive-Through Medical Sites Fact Sheet | Checklist (Pacific ADA Center)
- Planning Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations (CDC)
- Vaccinating Homebound Persons With COVID-19 Vaccine
- Patient Safety Checklist for Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations
- Toolkit for Summer Camps
- Boosters and Expanded Eligibility: Provider Readiness Checklist (CDPH)
Billing and Reimbursement
- COVID-19 Vaccine at No Cost to Recipients (CDC)
- Medicare COVID-19 Vaccine Shot Payment (CMS)
- COVID-19 Provider Toolkits (CMS)
- COVID-19 Care for Uninsured Individuals (HHS)
- HHS Launches New Reimbursement Program for COVID-19 Vaccine Administration Fees not Covered by Insurance
- COVID-19 Vaccine Reimbursement Quick Guide (CMA)
Medi-Cal
- Coverage of Immunizations
- Reimbursement Rates
- Immunization Billing Guidelines
- COVID-19 Policy
- Vaccine Specific Policies: Pfizer | Moderna | Janssen
- Provider Manuals for General Claim Submissions
- Contact Information
- Provider Billing Questions: (800) 541-5555
(8AM – 5PM M-F, excluding holidays)