CAIR Requirement for
Documenting 317-Funded Vaccines

It is required to properly document administered 317-funded adult vaccines (e.g., Vaccines for Adults (VFA) and Bridge Access Program (BAP) in your Electronic Health Record (EHR) system AND CAIR2 or Healthy Futures/RIDE.

This can be done one of the following ways outlined in the steps below:

A.  Manual entry into CAIR2 or Healthy Futures/RIDE:

1. If your site uses the CAIR inventory feature, make sure your CAIR Power User selects the “317” funding source when creating vaccine lots in CAIR. If the “317” funding source is not available to select, contact your Local CAIR Representative.
2. Make sure staff selects “317 Vaccine Eligibility” when recording an administered dose in CAIR. If the 317 Vaccine eligibility is not available to select, contact your Local CAIR Representative.
3. If staff need access to CAIR, have your authorized site representative request new user accounts in the CAIR Account Update system.
4. For more information about recording 317 doses accurately, watch this VFA webinar (at 16 mins. 12 sec) and view these guides and videos. Contact your Local CAIR Representative if you have further questions.

B. Through data exchange as “317” doses to the CAIR2 or Healthy Futures/RIDE:

1. Confirm with your EHR vendor that Vaccine Eligibility Category (HL7) code “V07” is correctly mapped.
2. Ensure staff know how to correctly record 317 vaccine eligibility in your EHR for every administered dose.
3. Confirm 317 doses are correctly submitted via data exchange by running a “doses administered” report. Watch this VFA webinar (at 30 mins. 54 sec), consult this guide, and visit the CAIR for additional training.
4. If staff need access to CAIR, request a Data Exchange Quality Assurance (DX QA) account at CAIR Account Update.
5. Contact your Local Data Exchange Representative if you have further questions.

Once you have carried out one of the processes above, review doses reported in CAIR or Healthy Futures/RIDE a minimum of every six months.