Locations must report doses administered to the California Immunization Registry (CAIR2 or CAIR/San Joaquin Healthy Futures) within 72 hours—for both private and publicly supplied vaccines. (See AB1797 FAQs.)
Vaccines are pulled for administration from private or public stock based on patient eligibility. Providers screen patients using vaccine eligibility guidelines defined by California’s vaccine programs, and any written orders must indicate whether vaccinators should pull from private or public stock.
Reporting Options
Providers may report data to CAIR electronically using their EHR and data exchange, My Turn or CAIR Manual Entry. See Join CAIR (PDF) for reporting options.
Providers should have a backup system when conducting offsite clinics or any time the reporting system is not accessible. Providers may use the Vaccine Usage Logs (PDF) to collect administration data for later entry into CAIR.
Key Reporting Elements
These key elements must be reported:
- IIS ID/Org Code (associated with the location’s myCAvax account)
- NDC (identifies vaccine product administered)
- Funding source (identifies vaccine stock as VFC or non-VFC)
- Vaccine eligibility (criterion that patient satisfied to receive public doses)
VFC CodesReporting on Vaccine Orders
Locations report doses administered (as well as doses on hand) on each vaccine order. Doses administered should match quantities reported to the immunization registry. Accountability data is verified by CDPH, and vaccine orders will not be approved until all doses are accounted for and any inventory discrepancies resolved.