Providers participating in any of California’s vaccine programs must report doses administered to CAIR or Healthy Futures/RIDE, preferably the same day as administration but no later than 14 days, per provider agreements and AB 1797.
Required Reporting Elements
- IIS ID/Org Code (myCAvax/RIDE use IIS ID, CAIR uses Org Code for PIN)
- Lot number (documented in patient chart during administration)
- NDC (identifies product administered, packaging & manufacturer/distributor)
- Vaccine funding source (identifies stock as VFC or non-VFC)
- Vaccine eligibility category (identifies patients as private pay/insurance or publicly funded)
- Patient race & ethnicity
Reporting Options
Providers may report data electronically using their EHR and data exchange, My Turn’s CAIR Quick Entry, or My Turn Clinic.
Providers should have a backup system when conducting offsite clinics or any time the reporting system is not accessible. Providers may use the Vaccine Usage Logs (PDF) to collect administration data for later entry into CAIR.
Data Exchange Reporting Codes
If using EHRs with data exchange to report doses to CAIR, please ensure vaccine funding and eligibility codes are sent using the appropriate reporting codes for private and public doses.
Private Pay/Insurance CodesReporting on Vaccine Orders
Locations report doses administered (as well as doses on hand) on each vaccine order. Doses administered should match quantities reported to the immunization registry. Accountability data is verified by CDPH, and vaccine orders will not be approved until all doses are accounted for and any inventory discrepancies resolved.
How to Report
Follow guidance in Guide to Ensure Accurate CAIR Reporting (PDF) to report doses administered to your regional registry.