Vaccine Management
Your immunization efforts may fall short if vaccine inventory is not managed to ensure vaccine viability. Find job aids and videos below to help set up the proper protocols in your clinic.
Jump to Topic:
- Inventory Management and Ordering
- Storage and Handling
- Temperature Monitoring
- Redistribution, Repositioning & Transfers
- Satellite, Temporary, and Offsite Clinics
- Vaccines (Product Info, Kit, Resources by Brand)
Inventory Management and Ordering
- Vaccine Management at a Glance | Vaccine Management Checklist
- COVID-19 Vaccine Management Plan
- Critical Systems & Senders
- Ordering Vaccines | Ordering & Distribution Cadence
- Receiving & Storing Vaccine: Pfizer | Moderna | Janssen (J&J) | Novavax
- Single Use Shipper Receipt Process (Video)
- Receiving Small Orders from Third Party Redistributor (TPR)
- Receiving TPR Shipment Video
- Return Instructions: Pfizer
- Reporting Shipment Incidents
- Reporting Doses Spoiled, Expired, or Wasted (includes disposal)
- Missed Vaccination Opportunities & Wastage
- Transporting Vaccine | Vaccine Transport Log | Transport Time Tracker
- CDC’s COVID-19 Vaccine Expiration Date Tracking Tool
Vaccine Marketplace
The Vaccine Marketplace in myCAvax allows providers to request doses if they are able to use short-dated vaccine or share excess vaccine that they won’t be able to use. All providers (approved in myCAvax) may request doses, including those who have not yet received vaccine or are no longer receiving vaccine. Related job aids and videos are now available in the myCAvax Knowledge Center after logging in to the system.
Storage and Handling
- Comparison Guide of COVID-19 Products (CDPH)
- COVID-19 Vaccine Product Information Guide (CDC)
- Quick Reference Guide of COVID-19 Products (CDC)
- CDC’s Vaccine Storage & Handling Toolkit (COVID-19 Addendum)
- Standard Operating Procedures Signature Log
- U.S. COVID-19 Vaccine Product Information
Temperature Monitoring
- How to Record Temperatures job aid
- COVID-19 Temperature Log
- VFC/COVID-19 Blended Logs:
Refrigerator: Fahrenheit | Celsius
Freezer: Fahrenheit | Celsius
- Hourly Temperature Log
- Data Logger Setup & Use job aid
- Reporting Temperature Excursions: Job Aid | Worksheet
Redistribution, Repositioning & Transfers
- Guide to Redistribution, Repositioning and Transfers
- Redistribution Agreement – Before You Apply
- CDC Vaccine Redistribution Agreement
- Redistribution Vaccine Management Plan
- Redistributing Vaccines job aid
- Transferring Vaccines job aid
- Repositioning Vaccines: Guidance for Satellite, Temporary, and Off-Site Clinics
- Download the Ancillary Kit Configuration Tool (helps calculate number of items to pack for given number of doses)
- Receiving Redistributed Small Orders
Satellite, Temporary, and Off-Site Clinics
- CDC’s Guidance for Planning Vaccination Clinics at Off-Site Locations
- Checklist of Best Practices for Satellite, Temporary, or Off-Site Locations
- Access and Inclusion Tips for People with Disabilities at Mobile and Pop-up Sites
- COVID-19 Infection Control Guidance
- Interim Guidance for Immunization Services During the COVID-19 Pandemic
Vaccines
Pfizer-BioNTech
- CDC Resources
- Vaccine Delivery Checklist
- Storage and Handling Summary: Pfizer 5-11 Years | 12+ Years (gray cap) | 12+ Years (purple cap)
- Beyond-Use Date (BUD) Tracking Labels: Pfizer 5-11 Years | 12+ Years (gray cap) | 12+ Years (purple cap)
- Storage & Handling Labels: Pfizer 5-11 Years | 12+ Years (gray cap) | 12+ Years (purple cap)
- Dry Ice Handling Instructions
- Storage & Handling Guidelines (dry ice, unpacking, shipper return)
- Pfizer (12+ Years) Thermal Shipper and Logger Return Instructions
- Pfizer Pediatric (5-11 Years) Single-Use Shipper Receipt Video
- Transporting Vaccine for Vaccination Clinics: Pfizer 5-11 Years
Moderna
- CDC Resources
- Storage and Handling Summary: 6M and older
- Beyond Use Date (BUD) Tracking Label (Refrigerator)
- Vaccine Storage and Handling Labels
- McKesson Vaccine Shipper Return Instructions
Janssen (Johnson & Johnson)
Novavax